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Information Security

Information Assurance

Information Security

The secure processing and management of information and data, personal and non-personal, underpin the University’s activities and are essential to its teaching, research and administrative functions. 

It is essential that all members of the University, staff and students, play their part in safeguarding the availability, integrity, confidentiality and authenticity of the information they hold or access. The misappropriation of University information not only has the potential to cause reputation damage and disruption to the University’s business but may also expose the organisation to the risk of legal sanctions. Additionally and importantly the loss or inadvertent disclosure of personal information can cause a significant amount of distress to the people whose information is affected.

The University’s Information Security Policy provides a framework for the management of information security throughout the University.


  • Seek advice from the IT Service Desk if you are unsure about any aspect of Information Security.
  • Change your password if you have any suspicion that it may have been comprised.
  • Report any loss or suspected loss of data to the IT Service Desk.
  • Ensure that equipment that has been used to store sensitive University data is disposed of correctly.
  • Encrypt mobile devices which you use for University business including personal devices. Advice is available from the IT Service Desk.
  • When sharing sensitive information with others, always follow the advice in the Information Classification and Handling Policy.
  • Password protect your personally owned devices.
  • Keep all of the software on your personally owned devices up to date.
  • Be aware of the risks of using open (unsecured) Wi-FI hotspots or public computers in libraries, airports, etc.
  • Assume that Information Security is relevant to you.
  • Ensure that paper-based information is securely locked away when you are away from your desk. Consider whether you really need to print documents or whether you can simply keep them electronically.


  • DON’T disclose your account password to anyone either verbally or via email. That includes members of IT.
  • DON’T use your University password as the password for any other service.
  • DON’T undermine or seek to undermine the security of computer systems.
  • DON’T make copies of restricted University information without permission.
  • DON’T provide access to University information or systems to those who are not entitled to access.
  • DON’T leave your computer unlocked when unattended.
  • DON’T use a personal email account for conducting University business.
  • DON’T connect personally owned storage or mobile devices to University owned devices.
  • DON’T send, forward or open unauthorised bulk (spam) email.
  • DON’T leave paper- based records in plain sight where they can be viewed by unauthorised people.
  • DON’T leave hard copies of confidential information unattended or unsecured.

There is a range of support and guidance available for staff and students from the IT Service Desk including the following:

Accounts, Passwords & Security

All staff and students should ensure they are familiar with the IT Policies

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